CCCAP QI Pilot Overview

What is the CCCAP QI Pilot?

The CCCAP QI Pilot is a new, state-wide funding initiative funded through the state general fund as authorized by CDHS. Its purpose is to increase the number of CCCAP children being served in high quality sites (Level 3 or higher). It is considered a pilot because it is our first test of using the ecConnect Sugar system outside of Denver and targets Councils based on the number of High and Medium Enrollment CCCAP Sites.

How does this relate to the Race to the Top and QRIS Implementation?

The CCCAP QI Pilot is the first targeted group for using (and testing) the Colorado Shines Application (QRIS), ecConnect SugarCRM (for administration of QI Incentives), and the Professional Development Information System (PDIS). However, it is a renewable funding stream and will likely continue beyond the Race to the Top funding.

What to Expect

Identified councils that choose to participate in the CCCAP QI Pilot will receive training on the QI Navigator Model in order to implement the necessary outreach and QI administration procedures. See the CCCAP QI Pilot approved scope of work narrative for details.

Important Dates (Preliminary)

Updated November 7, 2014

11/3/14 – CCCAP QI Pilot Overview Webinar

11/10/14 – Priority Site Confidence Rating Completed

11/10/14 – CCCAP QI Outreach Budget Due from Pilot Councils

11/11/14 – CCCAP QI Pilot Subcontracts Sent to Participating Councils

11/14/14 – Orientation & Initial QI Navigator/Outreach Training

11/20 & 11/21 – ECCLA Meetings; Sugar Training; High Level ecConnect Training

11/26 – Colorado Shines/ecConnect QI Application Available Online (if all dependencies are met)

TBD – Outreach trainings and QI Navigator content trainings (such as ERS, QRIS, etc.) See Training Matrix by Role.

1/16/14 – CCCAP QI Pilot Provider Site Application Deadline

1/23/14 – Notify Councils of Participation Budget

1/29/14 – CCCAP QI Participation Budget Due

1/30/14 – In Depth ecConnect Training (QI Assets & QI Usage) – Confirm Date with Pilot Councils


  • Complete the attached Confidence Rating form with your Council’s assigned priority sites (High Enrollment CCCAP Sites and Medium Enrollment CCCAP Sites)
  • Use of SugarCRM for QI Administration
  • Use of Timesheets Module (to meet subrecipient monitoring standards)
  • Use of Readiness Checklist for Outreach Efforts (QI Navigators) & Follow up Coaching Readiness Assessment (Coaches)
  • Use of uniform QI Incentive structure and strategies for resource deployment
  • Work towards the Performance Measures listed below

Performance Measurements

DECC is the primary administrator for the CCCAP QI funds in an effort to streamline the implementation of the SugarCRM ecConnect state-wide expansion based on DECC’s existing Sugar system. Measurements are based on outreaching to the list of CCCAP priority sites provided by CDHS as of September 2014.  DECC will be requiring reporting on a monthly basis on the following performance measurements for all QI Administrator subrecipients:

Readiness Assessment and Orientation conducted by QI Navigators

Performance Measure Goal Performance Timeline
Outreach to Medium & Large Priority Sites 100%; Documentation related to reason for not wanting to participate (if that is the case) November-February (Phase 1)
TBD (Phase 2)
Readiness Assessment and Orientation conducted by QI Navigators 100% of Interested Sites receive within 30 days of subcontract Within 30 days of subcontract execution
  • Uptake of Sites Deemed “Ready” via Readiness Assessments
100% November-February (Phase 1)
% of Participants achieving Level 2 90% (contingent on PDIS or manual workaround) By end of grant period
% of “Ready” Sites Apply for Levels 3-5 Not enough information at this time. Dependent on the CO Shines/PDIS Launch and external factors beyond control of QI Administrators

These performance measures are in alignment with the Office of Early Childhood Wildly Important Goal (WIG): At least 31% of CCCAP children under the age of five (U5) are served in high quality rated programs. Specially, the activities detailed below will serve as the Lead Measures and will be reported monthly consistent with the above Performance Measure goals.

Team WIG (wildly important goal): Increase the number of CCCAP children being served in high quality CCCAP programs to 31%1 by June 30, 2015:

  • Lead Measure – Complete 15 contacts per week to CCCCAP Priority Sites during the outreach period of November 2014-January 2015 (Lead: ECC QI Navigators)
  • Lead Measure – Perform a readiness assessment for 100% of the interested, targeted Priority Sites to determine the program’s readiness for rating (Lead: ECC QI Navigators)
  • Lead Measure – Provide TA and QI to 100% of the ready programs, with a goal of 90% of sites achieving a Level 2 (Lead: ECC QI Navigators)
  • Lead Measure – Conduct Rating Assessments for all sites that achieve a Level 2 and would like to advance to Levels 3-5 by June 30, 2015 (Lead: Qualistar)

The fourth lead measure is contingent on the QRIS, PDIS, and rating schedule being ready to support providing ratings for these priority sites in this timeline. It is important to also note the timeframe for this grant may not allow sufficient time for unrated sites to pursue and achieve Levels 3-5, however the supports given in this grant period will provide a strong and necessary foundation for increasing quality for programs that serve our highest risk children.



1 Increase the number of CCCAP children by 764 (September 2014), Wildly Important Goal (WIG): At least 31% of CCCAP children under the age of five (U5) are served in high quality rated programs, Office of Early Childhood, CDHS


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